VANNIN GROUPGreencube DocsThe procurement module manages hospital supplies from purchase to patient: catalogues, suppliers, orders, storerooms, and stock movements, with every consumable traceable to the episode of care in which it was used.
Opening the module shows a live panel of purchase orders pending submission, pending receipt, or late; transfer requests in flight between storerooms; completed order forms awaiting conversion; and outstanding loans to and from other centres, with one-click creation of new orders, transfers, and loans.
Products are organised into families and sub-families, with product files holding units of measure, supplier references, and stock parameters. Frequently used combinations are grouped into kits. Configuration covers units of measure, flexible document numbering series, period closing, and maintenance of storerooms and the users authorised to work in each.
| Area | Capabilities |
|---|---|
| Suppliers and pricing | Supplier files, purchase price lists, discount agreements, and sales prices. |
| Purchase orders | Order creation and tracking, delivery note registration against orders, and line-level monitoring. |
| Internal distribution | Order forms from wards, transfer requests and routes between logical and physical storerooms, and transfer history. |
| Loans and returns | Loans between centres and return notes to suppliers. |
| Stock oversight | Product and stock journals recording every movement for audit and analysis. |
For multi-centre organisations, a procurement exchange links centres and suppliers on a shared catalogue: a centralised master product list, association of local products to exchange references, supplier offer updates per centre, scheduled and recurring orders with a delivery calendar, supplier acceptance of orders, purchase order monitoring, and specification documents attached to products.
Consumables are allocated where they are used: to a ward provision or directly to a patient, individually or by kit, with refunds, returns, and adjustments handled through the same screens. Because allocation is tied to the patient record, usage flows into billing automatically and stock levels stay accurate down to floor storerooms. The module also supports medicines verification and authentication, and works hand in hand with pharmacy for drug stock and with nursing, theatre, and day hospital screens where consumption is recorded at the point of care.